Office Manager

Company Description

VividBlock is a forward-thinking IT, cybersecurity, and digital solutions provider dedicated to helping businesses thrive in today’s digital world. We work closely with organisations to deliver secure, scalable, and innovative technology solutions that simplify operations and drive growth.

About the Role

We are seeking a proactive and highly organised Office Manager to oversee the day-to-day operations of our growing business. This role is pivotal in ensuring that our office functions efficiently, supporting our team in delivering high-quality IT, cybersecurity, and digital solutions to clients.

The Office Manager will play a key role in managing administrative processes, supporting finance operations, and creating a positive work environment.

Key Responsibilities:

• Manage daily office operations and administrative functions.

• Oversee invoicing, payment tracking, and accounts receivable/payable processes.

• Liaise with external accountants to ensure timely and accurate financial reporting.

• Maintain office systems, including data management and filing.

• Coordinate staff meetings, events, and internal communications.

• Monitor office supplies and place orders when necessary.

• Support recruitment and onboarding of new staff.

• Ensure compliance with company policies and health & safety regulations.

• Assist with HR-related tasks, including maintaining staff records.

Key Requirements:

• Proven experience as an Office Manager, Office Administrator, or similar role.

• Strong organisational and time-management skills.

• Excellent written and verbal communication skills.

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and office management software.

• Familiarity with finance and invoicing processes.

• Ability to handle sensitive information with confidentiality.

• Problem-solving mindset with a proactive attitude.

Desirable Skills:

• Experience working in the IT or technology sector.

• Knowledge of accounting software (e.g., Xero, QuickBooks).

• Understanding of basic HR processes and compliance.